Adding Multiple Users to Your Business

Last Updated: Aug 08, 2016 10:12PM PDT

To add multiple users to your business, do the following:

Click on Settings in the top right hand corner.

Click on Business User Access.

Scroll to the bottom of the page, fill in the New User Access area, and click on Grant User Access.

The new user will receive an email with the information they need to set up a password and log in.

Access Levels

There are 4 different levels of multi-user access built into Kashoo:

  1. Administrator (Admin)/ Creator
  2. View / Edit only
  3. View Only
  4. No Access

Administrator / Creator

After users sign up for a user account with Kashoo, they are usually taken to a page that allows them to create a business. The person who first creates a business is labelled the Creator. The creator will always have full access of the business file. Unless the users have entered another name and email address as the person responsible for billing inquiries.

Admin users have the same level of access as the creator of the business account. They have the ability to change payment plans, add or delete business records, and cancel the business account with Kashoo.

View / Edit Only

Users who are given a View / Edit Only status will be able to enter records, edit records, view financial statements, and create invoices. However, users with a View / Edit classification cannot delete entire business files, change billing information, or change users' access levels. View/Edit is ideal for giving access to users who will be performing data entry, but don't need full control over the account.

View Only

Users who are given the View Only status will not be able to add, change, or remove any records from the business file. They are given access to view all the transactions as well as being able to view reports and export them to a PDF / Excel format to print or view. This access level is recommended for an auditor or advisor who wants to see your financials.

No Access

Users who are labelled as No Access will not be able to access the business file. This option is used to remove users who have been previously given access to the business account but is no longer allowed to view the records on the business file.

Sign Up For Kashoo!

By clicking "Start Your Free 14 Day Trial" you agree to the Terms of Service and Privacy Policy.

Contact Us


New to Kashoo? Join a webinar to learn all the basics.


Watch a Video


Learn the fundamentals of accounting with Kashoo-U.
seconds ago
a minute ago
minutes ago
an hour ago
hours ago
a day ago
days ago
Invalid characters found