Entering Prepaid Income Tax Installments

Last Updated: Jan 08, 2015 08:27PM PST

Learn how to enter prepaid income tax installments.

If you are expected by the tax authorities to pay your income taxes in installments throughout the year on a monthly or quarterly basis, you will need to do some extra bookkeeping to keep track of your tax payment activities.

Here are the instructions on how to enter prepaid income tax installments into Kashoo.

Create 3 new accounts

You will need to go to the Accounts page and create 3 new accounts:

Income Tax Expense Account

Prepaid Income Tax Installment Asset Account

Income Tax Payable Account

Recording Tax Installments

Tax Installments are recorded using the Expenses section. Please select the payment account as your checking account and the Expense account as the “Prepaid Income Tax Installment” asset account. To do this, you can:

  • Type in “Tax” as a keyword and our online accounting software will find the asset account for you.

  • Scroll down and click on the Show All Accounts link and we’ll give you a long list of accounts to choose from. We suggest using the keyword method.

Filing your income taxes at the end of the year

To record your income tax owing after filing your taxes, please refer to the following instructions:

  • Fill in your year-end date in the Date field
  • In the payment account section, select either checking account if you are paying your taxes right away or income tax payable as the payment account. The income tax payable account can be found using the keyword method described above.
  • You will need to fill in two expense account lines with:
    • Income tax expense: the amount of taxes you owe
    • Prepaid tax installments asset: minus (-) the amount you have already paid in installments.
  • If this yields a positive number, you will need to pay income taxes. If this yields a negative number in the end, you will be getting a refund.
  • If you are expecting a refund, you should have a negative income tax payable account.

Paying your Income Tax

Paying your Income Tax

When you are ready to pay your income tax, use the Pay Bill tab under Expenses to enter the payments to your tax agency.

Receiving an Income Tax Refund

Everyone wants to get a refund and if you are getting a refund, you will need to go to the Pay Bill tab under Expenses and enter a negative (-) bill payment when you get a refund to zero out the Income Tax Payable account.

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