Using Taxes When Entering Income and Expenses

Last Updated: Nov 30, 2016 03:29PM PST

Learn how to customize tax amounts and % rates, use multiple taxes, and get a detailed breakdown of taxes entered.

Getting a detailed breakdown of taxes entered

When entering income or expenses, Kashoo does not show you the tax amounts, it only shows you the subtotal and total amounts (the tax being the total minus the subtotal). If you use multiple taxes, you would not be able to see the tax amount attributed to each tax. However, when you recall a completed income or expense transaction, you will be able to see the breakdowns. So, after you add an income or expense transaction, click on either the edit link or select the transaction from the transaction history.

You will be able to see where all the taxes are going if you look at the "Summary" and "Accounts Affected" areas on the right hand side.

Using the minus (-) sales tax function

The minus sales tax function is an easy way to calculate the sales tax from a price that includes sales tax (i.e. to assign taxes on a tax inclusive basis). Say you told a client that their invoice would be $100, taxes included (tax inclusive). You can simply type in the $100 in the amount column and choose the minus tax, so - State Tax. The subtotal before taxes would be $7.41 and the tax $92.59, for a total of $100.

In case you’re wondering, the formula used to calculate inclusive tax is:

A = Amount including tax
T = Amount of tax
r = tax rate

T = (A*(r/(1+r)))

Using tax shortcut codes

A shortcut code can be used enter taxes faster. For example, the shortcut code for State Tax may be S. So to quickly select the State Tax, you would enter S. We will go through a few examples of entering State Tax and Local Tax, using the shortcut codes S and L.

You can also set up a shortcut code to use multiple tax rates for a single tax or combine multiple taxes. To set this up, please go to the Setting Up Taxes - Advanced article. If you need to adjust the taxes used, custom % rates, and custom $ amounts on a single income or expense transaction, keep on reading below.

Entering a custom tax amount

If you want to enter a custom tax amount, you can type in the amount followed by the shortcut code or abbreviation, so 3.24S would enter 3.24 State Tax (note: when entering a custom amount or rate, please do not leave any space between the amount/rate and the tax shortcut code / abbreviation). This is good when you need to enter a tax amount that is different than the rates you have already set up.

Entering a custom % rate

If you need a custom %, then you can type in 4%S, to charge 4% State Tax.

Entering multiple tax % rates or amounts

If you need to enter multiple tax rates or amounts, you can do so by enter the tax shortcut codes separated by commas. So if you wanted to add a State and Local Tax, you would type in S,L.

Furthermore, you can use custom % rates or amounts, so you could type in 8%S,4%L for 8% State Tax, 4% Local Tax, 8.44S,4.25L for $8.44 State Tax and $4.25 Local tax or 8%S,4.25L, for 8% State Tax, 4.25 Local Tax.

Notes

If you want to set up a tax, view our Setting Up Taxes article.

If you want to set up multiple tax rates for a single tax or combine multiple taxes into a single shortcut code, please go to the Setting Up Taxes - Advanced article.

If you want information on the “File Sales Tax” feature, go to the Remitting Sales Taxes article.

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